WUR-Card/Proof of Enrolment

When all the registration requirements have been fulfilled and your request for registration has been processed by the Student Service Centre (SSC) you will receive a letter containing two certificates of enrolment and a proof of enrolment. This letter will be sent to your address as known by the SSC in their administration.
  • The certificates of enrolment can be used for the benefit of organisations requesting proof of enrolment, for example the tax office or an insurance company.
  • The certificates of enrolment show your personal details, study details and the period of registration. The proof of enrolment is issued every year.
  • The proof of enrolment is, together with the WUR card, your student card. The proof of enrolment is only valid in combination with your WUR card.

All students enrolled at Wageningen University receive a WUR Card, containing your personal data, photo and rights within the organisation. It has the following functions:

  • Identification as a student of Wageningen University (only in combination with a valid Proof of Enrolment)
  • Library card to borrow books from the University Libraries
  • Identification for entrance to WU non-public buildings (if applicable)
  • Identification for entrance to the sport facilities of the University Sport Centre ‘de Bongerd’ (once the required subscription has been paid)
  • Virtual wallet (eWallet)

About the WUR Card

The WUR card is issued to all students and is only valid in combination with a valid proof of enrolment at Wageningen University. In principle, you will receive the WUR card only once and you can use it until you are no longer registered at Wageningen University. After registration you will receive a letter from the Student Service Centre explaining how, where and when you can collect your WUR card.

The WUR card remains the property of Wageningen UR and must be returned when you leave. If you withdraw your enrolment from WUR or do not register at the start of a new academic year, the card should be returned to the Student Service Centre.

A digital photograph is taken of every student at the Student Service Centre. This photograph is saved in the Student Information Database of Wageningen University and displayed on your WUR card. First-year students are requested to come to the Student Desk in the FORUM to have their photograph taken free of charge.

Loss, Theft or Damage

Lost, stolen or damaged cards must be reported to the Student Service Desk. To do so you will need to identify yourself with a valid passport, ID card, driver’s license or Dutch Student OV-card.

The Student Service Centre (SSC) immediately blocks lost and stolen WUR cards, and you then have two options:

  1. Present a police declaration that you have reported the theft and receive a new WUR card from the SSC at no charge.
  2. Pay € 15 in order to receive a new student WUR card from the SSC.

If the chip in your WUR card is damaged, a new card will be provided by the SSC free of charge (unless the damage is the result of careless use).

Sports

At the start of each academic year your access to the sports facilities of the University Sports Centre de Bongerd (USB) will be arranged via the WUR card. To use the USB sports facilities you must pay a subscription for each academic year (or a portion thereof). After payment, your WUR card is linked to your sports facility rights. Any additions or changes to your rights can be arranged directly with the USB.

>> Read more about Sports at Sports Centre de Bongerd.

Student ID Card
As a student ID card, the WUR card is valid only in combination with a valid proof of enrolment at Wageningen University, which is provided by the Student Service Centre. Keep your WUR card and proof of enrolment together.

Library

All students with a WUR Card can borrow books from the WUR libraries.

Access to WUR buildings

Your WUR card also grants you access to the WUR buildings that are usually only accessible for staff. Right of access is provided by the building manager, often at the request of your Study Advisor or Programme Director.

Mutations

  • Personal Details: Make changes via Studielink
  • Library entitlements: Make changes via the Forum Library at Wageningen Campus
  • Sports Facilities entitlements: Make changes via the University Sports Centre de Bongerd (USB)
  • Staff entitlement: If you sign an employment contract with WUR, you will be given temporary (for the duration of the employment contract) staff entitlements in addition to your student entitlements. Any changes to these entitlements are made via your supervisor.


Protection of your Personal Details

The WUR card is linked to an automated card management system in which the personal details of the cardholders are processed. WUR processes details in accordance with the Personal Data Protection Act and under the name ‘WUR-card’ to the Dutch Data Protection Authority (www.cbpweb.nl).
The personal details are obtained via the WBA (WUR database) of the AIR (the student information database of Wageningen University). This information is used only for access control and identification, student ID cards, Wageningen Library Cards and for proof of participation in the sports programme.
You may request to see your own personal details and have them corrected at the Student Service Centre.

Questions?
Contact the Service Desk of Facilities and Services (FB) on +31 (0)317 486666 or servicedesk.fb@wur.nl