PhD thesis submission

General information is given on the submission and dissemination of your PhD thesis. Attention is also paid to the appropriate format of your digital thesis and copyright issues.

Promotion regulations

The Doctorate Board has determined that at least 2 weeks before the public defence, the doctorate student must submit:

  1. To the Doctorate secretariat of PhD services: 15 paper copies of the PhD thesis
  2. To the Library (Information desk Forum Library, 2nd floor): deliver 1 paper copy,
  3. or send 1 paper copy to: Wageningen University & Research - Library, Acquisitions Department, PO Box 911, 6700 HA Wageningen
  4. To the Library (email to ): 1 PDF file, including the text, the propositions and the front and back of the cover
  5. To the Library (email to ): The abstract of the PhD thesis as a Word file.

Appropriate format of your digital PhD thesis

  • The electronic PhD thesis should be sent as a single file
  • At present the AdobeĀ® Portable Document Format (PDF) has been selected as being the most appropriate format for electronic dissertations. You can convert any document to Adobe PDF using Adobe Acrobat software
  • Preferably not larger than 5 Mb
  • Please check the publication name in the PDFs properties
  • Password protection must be disabled.


Please notify the Library if you have submitted, or intend to submit, an article from your thesis to a journal. Instead of bringing it online the library stores it and puts it on an 'embargo list'. The Library will make such files available to the general public after one year unless the author timely provides another 'end of embargo' date.

Dissemination of your PhD thesis

The University supports the digital dissemination of your thesis. Primarily your thesis will archived and disseminated via Wageningen University & Research PhD theses. The Library will make sure that your PhD thesis will be distributed to a range of Search Engines and will also be available at Narcis, the doctoral theses database.