Management Assistant

Your job

Are you a friendly colleague to work with and an administrative multitasker? Do you excel at setting priorities and enjoy working in a process-oriented environment? Do you have an entrepreneurial mindset and enjoy working in an international setting? Then we're looking for you!

The Laboratory of Geo-information Science and Remote Sensing (GRS) is seeking an enthusiastic management assistant (0.6 FTE). In this role, you will be responsible for administrative support alongside another management assistant and a financial administrator. The group is led by two professors. Although you primarily work for the entire group, they may also approach you for specific tasks/support. Communication within the group is largely conducted in English, and English-speaking candidates are encouraged to apply.

Our laboratory's mission is to develop innovative and sustainable solutions for spatial problems through research and education at the BSc, MSc, and PhD levels.

Your workplace is located on the vibrant campus of Wageningen University & Research, the most sustainable and innovative campus in the Netherlands. It's an inspiring place where the best education and research converge. And if you need to relax on a busy day, you can unwind in our unique inner gardens or take a stroll around our green campus.

Your tasks and responsibilities include:

• Taking meeting minutes; managing agendas; handling mail; dealing with correspondence; managing phone and email communication;
• Entering GRS publications and related materials into the library's registration system; • Managing invoicing and processing orders;
• Making travel bookings and orders;
• Specific HR-related tasks such as administrative support for the introduction of new (international) employees;
• Booking meeting locations, arranging catering, and organizing (small and large-scale) events;
• Assisting with IT and workspace issues;
• Assisting with education/student-related administrative tasks;
• Providing ad hoc assistance to colleagues and visitors.

Your qualities

• Administrative or secretarial work experience;
• Good command of the English language (B2 level);
• A service-oriented and proactive attitude, someone who thinks along about processes and content;
• An enthusiastic colleague with good communication skills;
• Proficient in Microsoft Office and the ability and motivation to quickly familiarize yourself with various administrative software systems.

We offer you

Wageningen University & Research offers excellent terms of employment. A few highlights from our Collective Labour Agreement include:

• sabbatical leave, study leave, and partially paid parental leave;
• working hours that can be discussed and arranged so that they allow for the best possible work-life balance;
• the option to accrue additional compensation / holiday hours by working more,  per week;
• there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee;
• a fixed December bonus of 8.3%;
• excellent pension scheme.

In addition to these first-rate employee benefits, you will of course receive a good salary. Depending on your experience, we offer a competitive gross salary of between € 2,618,- and €3.298,- for a full-time working week of 38 hours, in accordance with the Collective Labour Agreements for Dutch Universities (CAO-NU) (scale 6). Initially, we offer you a one-year contract for 24 hours per week, which will then be extended to an open-ended contract if there is mutual enthusiasm. Of course, we would be happy to discuss this with you if you have any questions.

Wageningen University & Research encourages internal advancement opportunities and mobility with an internal recruitment policy. There are plenty of options for personal initiative in a learning environment, and we provide excellent training opportunities. We are offering a unique position in an international environment with a pleasant and open working atmosphere.

You are going to work at the greenest and most innovative campus in Holland, and at a university that has been chosen as the “Best University” in the Netherlands for the 19^th consecutive time.

Coming from abroad
Wageningen University & Research is the university and research centre for life sciences. The themes we deal with are relevant to everyone around the world and Wageningen, therefore, has a large international community and a lot to offer to international employees.

Because we expect you to work and live in the Netherlands our team of advisors on Dutch immigration procedures will help you with the visa application procedures for yourself and, if applicable, for your family.
Feeling welcome also has everything to do with being well informed. Wageningen University & Research's International Community page contains practical information about what we can do to support international employees and students coming to Wageningen. Furthermore, we can assist you with any additional advice and information about for example helping your partner to find a job, housing, or schooling. Finally, certain categories of international staff may be eligible for a tax exemption on a part of their salary during the first five years in the Netherlands.

Do you want more information?

For more information about this position, please contact Antoinette Stoffers, management assistent van de GRS groep, antoinette.stoffers@wur.nl

For more information about the procedure, please contact Edgar Tijhuis, corporate recruiter, e-mail edgar.tijhuis@wur.nl

Do you want to apply?
You can apply directly using the apply button on the vacancy page on our website which will allow us to process your personal information with your approval.

This vacancy will be listed up to and including May 20^th 2024. We hope to schedule the first job interviews soon afterwards.

Procedure
As part of our selection process, an assessment may be incorporated within the procedure.

Equal opportunities
Wageningen University & Research (WUR) employs a large number of people with very different backgrounds and qualities, who inspire and motivate each other. We want every talent to feel at home in our organisation and be offered the same career opportunities. We therefore especially welcome applications from people who are underrepresented at WUR. A good example of how WUR deals with inclusiveness can be read on the page working at WUR with a functional impairment.

We are

Wageningen University & Research
The mission of Wageningen University & Research is “To explore the potential of nature to improve the quality of life”. Under the banner Wageningen University & Research, Wageningen University and the specialised research institutes of the Wageningen Research Foundation have joined forces in contributing to finding solutions to important questions in the domain of healthy food and living environment. With its roughly 30 branches, 7,600 employees (6,700 fte) and 13,100 students and over 150,000 participants to WUR’s Life Long Learning, Wageningen University & Research is one of the leading organisations in its domain. The unique Wageningen approach lies in its integrated approach to issues and the collaboration between different disciplines.

Read the 5 reasons why your future colleagues enjoy working at WUR and watch the video below to get an idea of our green campus!


We will recruit for the vacancy ourselves, so no employment agencies please. However, sharing in your network is appreciated.