Preparation (step by step)

This is the first page to visit when organizing your study exchange period at one of our partner universities for courses. It is important to be well prepared.

It might seem complicated to study abroad because of the many possibilities, the rules and bureaucracy. However, following the steps below will be a good start and will guide you through the preparation process. Plus our exchange coordinators can always lend you a helping hand when needed, so do not hesitate to contact them.

Besides study exchange to a partner university, other possibilities exist to go abroad during your studies.

Going abroad for study (courses)

Step 1: Orientation

Wageningen University has many partner universities for student exchange. The number of available places differs per university, in total there are over 500 places available. This means we have something interesting for everyone! Important: Check here if you fulfill the requirements for student exchange.

However, due to the many possibilites, it can be hard to decide what you want to do. Therefore we advise you to orientate well.

  • On the partner universities page you can find an overview and more information of all universities we have an agreement with (meaning you do not have to pay tuition fees), for example fact sheets and website links. Moreover, you can find a big blue button 'Study exchange partner universities'. In this overview you can select all options particular for your study program.
  • Your departmental exchange coordinator is your 'exchange advisor'. They know all posibilities, know the kind of courses you can take and know about previous experiences of students.
  • Student council party Veste collects the experiences of students who went abroad.
  • Ask fellow students and teachers. You can find incoming exchange students for example through your exchange coordinator, IxESN or ISOW
  • Study abroad fair (beginning of November)
  • In October & November workshops are given by exchange coordinators at most BSc programmes. Please contact your study advisor for the exact date
  • study abroad information from NUFFIC (the Dutch organization for international cooperation in higher education)
  • If you want to go on exchange in this academic year (2018-2019), please contact your exchange coordinator as soon as possible.

Step 2: Make a top 3 (universities + courses)

The amount of places avaible differs per university, per study field and per year. As you are often not the only student applying for an exchange, we do advise you to have two additional alternative choices.

You can use the opportunity to go abroad to do your optional courses in a different field of study or to get more specialized in your own field. Some universities offer minors or semester packages, but mostly you will have to select courses yourself and find out if you fulfil the requirements.

Look up on the partner university website which courses will be available to exchange students in the semester you are applying for and make a list of the courses you are interested in. If the courses of your exchange semester have not been published by the host university yet, please look at the courses offered during the previous year.

Please make sure to check the language of instruction of your selected courses to see if they match with your language skills.

Schedules can change, courses may be full or cancelled and many students change their mind after arrival. Therefore, make sure the partner university you are interested in has enough courses on offer for you.

Here you can find an example overview of courses that students have followed within the Erasmus+ programme. This is to give you an idea, there are many more possibilities.

  • Step 2c: Contact study advisor

Discuss your (provisional) programme and ideas with your study advisor. In this phase definite approval of the examination board isn’t necessary yet.

  • Step 2d:
    If you have not contacted your exchange coordionator yet, it could be wise to send him/her an e-mail to discuss your plans and check if your plans are feasible. Please attach to your e-mail the application form with the provisional selection of courses and a copy of your transcript of records. If necessary an appointment can be scheduled.

Step 3a: Apply for an exchange period – big selection round (before February 1st)

As many students want to go on exchange and we have limited places available, we have a selection round in February for the next academic year (for exchange during the 1st semester and also for exchange during the 2nd semester).

If you decide to apply for selection, please e-mail the following documents (in English) to before February 1st 23:59:

  1. Study Abroad Application Form with definite choice (in Excel format)
  2. Motivation form for your first choice university: in English (in PDF format)
  3. CV in English (in PDF format)
  4. Scan of Transcript of Records (to be issued at the SSC desk), HBO, BSc and MSc if applicable (in PDF format). A prints screen from SSC is not enough!
  5. Results Language test (optional) – see below

It is no use submitting your application far in advance of the deadline as applications will only be considered once the deadline has closed. However, we advice you to hand in the documents halfway January.

Important note: Please strongly consider your application. It is very unfortunate if you are selected and decide not to go without a strong reason. It often means other people cannot go to the place you were selected for.

Step 3b: Apply for an exchange period: take one of the spots left

During the selection round not all places are allocated. Depending on the nomination/application deadline of the partner, you can apply anytime on the spots which are still free.

Please contact the exchange coordinators for more information.

Step 4: Results application procedure

The selection and allocation will be carried out carefully by the WUR exchange team and, if necessary, study advisors will be also be consulted.

Selection will be based on:

  • Transcript of records
  • Number of ECTS obtained
  • Study progress from the first year
  • Motivation form
  • CV
  • Study programme at home and host university
  • Number of places available at host university
  • Requirements host university

Students will be informed about the selection results around the 1st of March. The 2nd and 3rd choice places will also be taken into consideration. In some cases it may not be possible to be selected for any of your chosen universities. In that case we will consult with you and will try to find a suitable alternative. 

If you applied for semester 2 (from January-February till June), your study progress has to be proved before nomination in autumn.


Step 5: Nomination and application at partner university

  • Step 5a: Nomination

Your exchange coordinator will nominate you at the guest university. It should be noted that nomination does not mean admission.

  • Step 5b: Application at partner university

After the nomination you should apply for the exchange at the partner university. You will need to fill in application documents provided by the partner university, get the signatures of your exchange coordinator and send the forms to the partner university. It is your own responsibility that this is done in time. Please check the deadlines for application at the partner university. For questions about this procedure you can contact your exchange coordinator.

The deadlines are not the same deadlines as to apply for the Erasmus grant at WUR!

The partner university always has the final say in whether or not they admit the students that we nominate for student exchange. Therefore there is no guarantee that you will be admitted at a partner university of your choice.

You got accepted as an exchange student. What to do next?

Your partner university will inform you about the further details regarding your exchange.

If you go on an exchange to an Erasmus+ country, please Erasmus+ Grant Application Study. This documents are compulsory to get an Erasmus+ status (which means you do not have to pay tuition fees at your host university) ánd to apply for a grant. Keep in mind the deadlines!

If you go on an exchange outside the Erasmus+ countries you do not have to hand in Erasmus+ forms.

Check the 'tips for students going abroad'-page to get tips on safety and health and financial matters.

Extra information

Free Oxford Online Placement Language test

As a WUR student, you have undoubtedly noticed the importance of the English language in your study programme. This will be even more important when you study abroad. Therefore we offer all future outgoing exchange students the opportunity to take the Oxford Online Placement Test to assess their English skills. 

The test is a pilot, it isn’t mandatory but strongly recommended. The result could be added to your exchange application.

For the available test dates and registration check our website.

Approval of courses by Examining Board

External courses (including minors etc.) require approval from your study advisor and from the Examining Board of Wageningen University concerned, in order to count as part of your study programme. You can apply for approval in SPA (make sure you use the ‘submit’ button). Note that certain studies require you to send a pre-application to the Examining Board first. Visit the page of the Examining Boards for more information on Applying for approval of external courses or ask your study advisor