How do we treat one another and the outside world? This is the central question relating to (scientific) integrity and privacy protection at Wageningen University & Research.
Integrity and privacy in general
Generally speaking, integrity demands that all employees and students behave with integrity when teaching, doing research and providing (social) services. The Integrity Code of Wageningen University & Research and the current Netherlands Code of Conduct for Research Integrity together form the most important guidelines for acting with integrity on the part of employees and, more specifically, scientists at Wageningen University & Research.
In addition to these codes, there are a number of specific regulations, agreements and complaint procedures to safeguard integrity. All our employees act in full accordance with these mandatory rules of conduct and hold each other accountable.
In addition to safeguarding integrity, Wageningen University & Research also has a duty of care concerning private data that it (temporarily) possesses on its staff, students and others. Wageningen University & Research puts great value on the fact that the organisation treats private information with care. Wageningen University creates policy and organises processes in such a way that they comply with the requirements of the General Data Protection Act.
All employees and students of Wageningen University & Research must comply with the Integrity Code of Wageningen University & Research and its principles for acting with integrity: Carefully, Reliably, Independent Social Responsibility and Inspiringly as well as in a safe work environment. The Regulation on Work for Third Parties applies to ancillary activities. It is important that both the internal organisation and potential clients have insight into work for third parties. This prevents (the suggestion of) a conflict of interests. This means that all employees must ask prior written permission to perform work for third parties. And it is especially important for scientists (including professors) that they publish their work for third parties in accordance with the Dutch Code of Conduct for Academic Research on the profile pages of the website of Wageningen University & Research (see also text below).
In their letter of appointment new employees sign the Integrity Code Wageningen University & Research, the Dutch Code of Conduct for Academic Research, the Network Regulation and they list their work for third parties. Wageningen University & Research follows regulations used in complaint procedures regarding abuse, such as the Whistleblower’s Regulations and the Complaints prodecure regarding undesirable behaviour and it offers help and support in dealing with improper behaviour.
With regard to scientific integrity, WUR acts in accordance with the Netherlands Code of Conduct for Research Integrity is applicable. This Code is based on the following, widely supported principles namely: honesty, scrupulousness, transparency, independence and responsibility. Acting with integrity is the main pillar of good scientific practice and is an essential prerequisite for creating trust in and maintaining the credibility of science.
At WUR we collect a lot of personal data and we treat this very carefully. In addition, the European privacy act, the General Data Protection Regulation (GDPR), stipulates strict conditions for collecting, using and storing personal data. It is good to realise that, at WUR, we organise the processes so that we comply with the demands of this act. WUR will use personal data only for the purpose for which they were collected unless otherwise granted by the explicit permission of the parties involved.
The policy document processing personal data Wageningen University & Research describes the content of the AVG, the frameworks that we use at WUR, the roles and responsibilities we have and how we should safely and consciously handle private data. The Regulation on the Protection of Personal Data describes how the tasks, responsibilities and procedures relating to the processing of personal data for education, research and administration are applied. The Regulation on Camera Surveillance explains how we work with camera surveillance and which rules and procedures apply to the registration and processing of the images in relation to safety and privacy.
Rights of persons whose personal data are stored by Wageningen University & Research (WUR)
You have the right to request WUR to inspect your personal data and/or to improve, modify, or transfer them as well as the right to object to the processing of personal data.
As stated in the privacy statement, WUR has overviews for employees on the payroll, employees not on the payroll, students, and relations that provide you with insight into WUR’s use of personal data, the nature of this personal data and to whom this data is supplied.
If you want to exercise your rights, below is a list of available forms with which you can submit a request regarding your personal data. Your request will remain in WUR’s archive for a period of one year.
Because we want to safeguard your privacy, data subjects living or working in The Netherlands must identify themselves in person at the GDPR Desk of Wageningen University & Research when submitting a form. As an exception, data subjects living or working outside of The Netherlands can send their form, including a copy a legitimate identity document, by post to Wageningen University & Research. You will find the address on the form. Your identity will be checked via Live HD video call.
Forms concerning the rights of involved persons:
- GDPR Form – Request inspection
- GDPR Form – Request modification
- GDPR Form – Request removal
- GDPR Form – Request restriction of processing
- GDPR Form – Request transferability
Code for Good Governance in Dutch Universities
The principles of proper governance are set out in the Code for Good Governance in Dutch Universities. This code applies to both Wageningen University and Wageningen Research.
Read more at Corporate Governance.