General guidelines and measures
What do I do when I get a cold, sneeze and/or cough frequently, have a sore throat or start developing a fever?
What does self-quarantine mean?
- Stay at the place where you are in quarantine. Do not receive visitors.
- During the self-quarantine period do not travel or go to another location in the Netherlands.
- If you do not develop symptoms that could be caused by coronavirus, you can end the self-quarantine after 10 days.
- Do not use public transport.
- Do not visit the Campus of WUR.
- Nobody may visit you, except for medical purposes (for example, a doctor or a GGD official).
- If you need medical assistance do not go to your doctor or the hospital, but phone the doctor instead.
- Ask other people to do grocery shopping for you.
Delay PhD programme irt COVID-19
The general aim of Wageningen University is that all started projects can be finished. Because each PhD and Post-Doc project is unique (discipline, methods, stage, etc.), tailor-made solutionsare needed to reduce experienced or expected delays of individual PhD and Post-Doc projects or enable extensions. PhD candidates, Post-Docs and (co)promotor(s) should carefully consider the following options to minimise delays in individual PhD programmes.
- Focus temporarily on other work of your PhD.
- Rearrange planned studies.
- Redesign your studies
- Consider the requirements for a thesis.
- Buy more time through an extension. Discuss with the funding organisation(s) of your project whether an extension of your contract
and project is possible.
Travel guidelines and self-quarantine
Most PhD candidates are currently allowed to travel to Wageningen. Once in Wageningen, they should strictly adhere to the safety rules, regulations and guidelines of WUR for working in WUR facilities.
Negative COVID-19 test result and declaration requirement upon arrival in the Netherlands
If you are travelling to the Netherlands you are required to show a negative covid-19 PCR test result (exemptions to this are countries noted on the EU list of safe countries).
If you are travelling from a country outside the EU/Schengen area, you are also required to present a negative test declaration bearing your signature.
Travellers arriving by aircraft or ferry must also provide proof that they have tested negative for coronavirus following a rapid test done no more than 4 hours prior to boarding.
More information about the negative covid-19 test result and declaration you can find on this website of the government.
On the website from Netherlands worldwide you can find information where you can get a PCR or rapid test outside the Netherlands.
The government is introducing extra travel restrictions that will take effect on Saturday 23 January 2021 at 00.01.
All passengers travelling to the Netherlands by air or sea from high-risk areas must be able to produce a negative result of a rapid covid-19 test performed shortly before their departure. The test must not have been performed more than four hours prior to boarding the aircraft or ship. This requirement is in addition to the existing mandatory negative test result for a PCR test performed no more than 72 hours before arrival in the Netherlands.
A ban on flights from the United Kingdom and a docking ban for ferries from the United Kingdom is in force. A flight ban is also in force for passenger flights from the following other countries: Argentina, Bolivia, Brazil, Cabo Verde, Chile, Colombia, Ecuador, French Guiana, Guyana, Panama, Paraguay, Peru, South Africa, Suriname, Uruguay and Venezuela.
Self-quarantine for arriving PhD candidates
If you are arriving from a country/area which has an entry ban for the Netherlands or from a country or area where an 'orange or red' travel advice (of the Dutch Ministry of Foreign Affairs) applies, you need to self-quarantine for 10 days after arriving in Wageningen.
The travel advice (which can be found here) for each country indicates whether or not a person is advised to self-quarantine after arriving in the Netherlands. This page is unfortunately only available in Dutch. You can check if you need to self-quarantine by entering the country you are traveling from in the “Voer hier uw land of gebied in” section. If your country has an orange or red travel code the advice is to self-quarantine.
More information in English about which travellers should self-quarantine on arrival in the Netherlands and about how to self-quarantine you can find at this website from the Government.
Self-quarantine instructions for promotors
New PhD candidates traveling to the Netherlands from abroad may have to self-quarantine upon arrival in the Netherlands. Wageningen University follows the current guidelines and advice of the Dutch government. The promotor is requested to support the PhD candidate during the quarantine period. During this quarantine period, a PhD candidate is not allowed to use public transport and must stay at home. If a PhD candidate needs to self-quarantine upon arrival in the Netherlands, he/she must therefore be picked up from the airport or travel by taxi. In Wageningen, a fellow PhD candidate from your chair group must be appointed as a buddy to support the new PhD candidate. This buddy must assist the PhD candidate with groceries and other matters that may need to be arranged.
- On campus research by PhD candidates can continue if the research activities follow the regulations and guidelines of Wageningen
University & Research (https://www.wur.nl/en.htm). PhD candidates should consult their promotor and jointly decide the
best way forward. This may include decisions on continuation or termination of already started field and/or laboratory research.
- Laboratories and experimental farms where research is conducted may have developed specific rules following the containment of the
Coronavirus. Be aware of these new rules and in case of uncertainties discuss your research with the head of the laboratory and/or the manager of experimental farm.
Until January 16, 2021, all WGS courses will be held online.
BSc/MSc supervision and teaching
- Experimental bachelor and master thesis research may continue.
- If you – as a PhD candidate – are involved in BSc and/or MSc education please see the dedicated communication for teachers. The course coordinator or your chairholder will be able to provide them.
From Wednesday 16 December on, all PhD defences are organised online.
Online defence procedure
The standard public defence procedure of a thesis is amended, when it comes to the following points:
- Only 4 hard copies of the final thesis have to be handed in at the PhD office.
- The PhD candidate ensures that the opponents have a hard copy of the thesis before the digital defense date.
- Paranymphs are optional.
- Signing of the diploma by all parties will be done after the public defense at a later date (see below).
All participants in the digital defence must have access to Microsoft Teams.
Similar to the standard public defence procedure it is oblicatory to give a presentation (“lekenpraatje”) before the defence.
Room for PhD candidates to attend online defence
From 12 April 2021 on, PhD candidates can use room Atlas1 to attend an online PhD defence. This room has a Videoconferencing set and is available for the PhD candidate and paranimphs. Please contact the Atlas reception (firstname.lastname@example.org) to book the room for your defence. The reception can also help you to get support for using the VC-set.
Public defences which are completely online can be watched live via https://weblectures.wur.nl/P2G/Player/Player.aspx?id=C226 .
When the ceremony takes place in the Aula this is the correct URL https://weblectures.wur.nl/P2G/Player/Player.aspx?id=AulaTV
Paranymphs are optional for online defences. Please note that no separate invitation links will be sent to them. If you wish paranymphs to be present (and if they are not in the same room as you), then you must forward the invitation link to them yourself. If a paranymph is available, she/he can read out a proposition, if required. If no paranymph is present, the opponent can read the proposition before asking her/his question.
Signing of the diploma
The Diploma (already signed by a member of the Academic Board) has to be signed by the promotor(s), co-promotor(s) and candidate. An appointment has to be made with the Digital Pedel (email@example.com). In case the candidate is not present in Wageningen, the Diploma (signed by all others) will be sent to the candidate via registered mail. After the candidate has signed the Diploma, she/he has to provide the PhD office with a scan or high resolution, professional quality photo of 1MB or more of the Diploma.