Application Erasmus+ Grant Study

On this page you can find all information about the application process to apply for an Erasmus+ exchange and an Erasmus+ grant for study.

Procedure and forms

To apply for an exchange period, see 'preparation'.

The European Union has made a detailed procedure for applications to their Erasmus+ exchange programme and grant. Please follow this procedure exactly. If you need help ask your exchange coordinator to assist you.

Deadline application forms for Erasmus+ Grant:

First semester: June 1st

Second semester: November 1st

(For thesis students: please contact the Study Abroad Office)

Forms for application Erasmus+ grant

1. Grant Agreement

  • The Grant Agreement has to be signed by the student only. Administrators sign the document after application is completed.
      • Save your document as: GA_last name

  • Deadline: before the above mentioned deadline

You can download the document here:

Grant Agreement for Study 2018-2019.docx

- Please name the document when handing in: GA [Lastname]


This is an example of how to fill in the Grant Agreement.

Example - how to fill in the Grant Agreement for Study 2018-2019.docx


2. Learning Agreement

  • The Learning Agreement needs to be signed by three persons:

The student

- exchange coordinator (first exchange coordinator, afterwards receiving institution)

Receiving institution (=universitywhere you are going

to study)

  • Save your document as: LA_last name

  • Send it to:

  • Deadline: As it sometimes takes some time and effort to get your Learning Agreement signed by all parties, we are a bit more flexible with the deadline of this document. But, inform us timely you are working on getting the signatures!

You can download the document here:

Learning Agreement for Study 2018-2019.docx

NOTE: If you change the duration of your stay because you take extra courses for example (including taking for example language courses in advance), you have to ask for permission. Without permission you cannot receive an Erasmus+ status (and thus also no grant) for these extra days.

Useful information to fill in the Learning Agreement correctly:


Example - how to fill in the Learning Agreement for Study 2018-2019.docx


- If you are a BSc student; select the MSc code which is related to your BSc programme.

Erasmus+ codes overview.xlsx

-This movie from our Irish colleagues might help you to correctly complete your learning agreement. Please note that our format looks slightly different and that of course you should fill it out for The Netherlands and not Ireland.


3. Transcript of records

recent official transcript of Wageningen University, you can get this at SSC. (You will probably also need this transcript for your application at your host university, so ask for 2 copies). Make sure you hand in your transcript before the deadline!

- Please name the document when handing in: TOR [Lastname]

NOTE: A print screen from SSC is NOT enough! We need an official Transcript of Records

4. OLS (Online Linguistic Support)

For the Erasmus+ requirements you have to complete an online language test. Besides, it is optional to take a free online language course. The test is compulsory, eventhough you already did another language course because the EU monitors the influence on language skills through the exchange programme.

Information about both the compulsory test and the optional language course will follow via e-mail after you handed in the other compulsory documents.

Important notes

- All documents need to be handed in at the exchange administrators, by e-mail.

- Please fill out all forms on a computer. Handwritten forms cannot be accepted.

- Please make sure you hand in the full document and not only the pages you signed or filled!

- Make sure the contracts are complete (so we can see what you signed when opening your file). The printers at WUR can scan several pages to one PDF, see instructions at the printers. You can also use digital signs.

-Every document in a single file (so do not paste the Grant Agreement and Learning Agreement together)

- Please name the document when handing in: GA [Lastname] or LA [Lastname] or TOR [Lastname]

If you hand in your application after the deadlines for the Erasmus grant you will be added to our waiting list. Applications handed in after the start of your exchange will not be accepted at all and you will not have an Erasmus+ status (which means you have to pay tuition fees).


Student charter

Here you can find your rights and obligations as an Erasmus+ student.