Application Erasmus+ Grant Study

On this page you can find all information about the application process to apply for an Erasmus+ exchange and an Erasmus+ grant for study.

Requirements to apply for Erasmus+ grant

You can apply for Erasmus+ grant after we have nominated you for an exchange period at one of the partner universities.

Procedures and forms

The European Union has made a detailed procedure for applications to their Erasmus+ exchange programme and grant. Please follow this procedure exactly. If you need help ask your exchange coordinator to assist you.

Deadline application forms for Erasmus+ Grant:

First semester: June 1st

Second semester: November 1st

(For student thesis: please contact the Study Abroad Office)

Powerpoint: How to fill in required documents Erasmus+

Forms for application Erasmus+ grant

1. Grant Agreement

  • The Grant Agreement has to be signed by the student only. Administrators sign the document after application is completed.

  • The Grant Agreement has to be handed in before the deadline.

  • Save your document as: GA_last name

  • Send it to:

  • Please name the document when handing in: GA [Lastname]

  • Do not forget to fill in the right ISCED CODE. If you are a BSc student, select the MSC code which is related to your BSc programme.

You can download the document here:

Grant Agreement for Study 2019-2020.docx

Grant Agreement outgoing studies Israel (HUJI) or New Zealand (Lincoln) 2019-2020.docx


This is an example of how to fill in the Grant Agreement.

Example - how to fill in the Grant Agreement for Study 2019-2020


2. Learning Agreement

Before sending in this document, you need your study advisor and examination committee to approve your selected courses. Ask your study advisor for the right procedures.

  • The Learning Agreement needs to be signed by three persons:
    The student
    - exchange coordinator (first exchange coordinator, afterwards receiving institution)
    - Receiving institution (= university where you are going to study)

  • The Learning Agreement needs to be handed in as soon as possible but no later than the start of your exchange period. As it sometimes takes some time and effort to get your Learning Agreement signed by all parties, we are a bit more flexible with the deadline of this document.

  • Save your document as: LA_last name

  • Send it to:

You can download the document here:

Learning Agreement for Study 2019-2020.docx

Learning Agreement outgoing studies Israel (HUJI) or New Zealand (Lincoln) 2019-2020.docx

Please use the format from WUR for your learning agreement, or the format from the Online Learning Agreement (OLA).
If you already have a learning agreement from your receiving institution, please check if the information is the same as our format. If not, you need to have both learning agreements (our and their version) signed.

Useful information to fill in the Learning Agreement correctly:

Example - how to fill in the Learning Agreement for Study 2019-2020

Information you need to fill in the Learning Agreement:

If you are a BSc student; select the MSc code which is related to your BSc programme.


3. OLS (Online Linguistic Support)

For the Erasmus+ requirements you have to complete an online language test. The test is compulsory, eventhough you already did another language course because the EU monitors the influence on language skills through the exchange programme.

Information about the test will follow via e-mail after you handed in the other compulsory documents.

Important notes

-If your stay exceeds more than 5 days in duration compared to the original duration mentioned on your signed grant agreement, you need to file for an extension period. Please inform us at least one month before the end of your original end date (please contact your exchange coordinator for more information).

- All documents need to be handed in at the exchange administrators, by e-mail.

- Please fill out all forms on a computer. Handwritten forms cannot be accepted.

- Please make sure you hand in the full document and not only the pages you signed or filled!

- Make sure the contracts are complete (so we can see what you signed when opening your file). The printers at WUR can scan several pages to one PDF, see instructions at the printers. You can also use digital signs.

-Every document in a single file (so do not paste the Grant Agreement and Learning Agreement together)

- Please name the document when handing in: GA [Lastname] or LA [Lastname]

If you hand in your application after the deadlines for the Erasmus grant you will be added to our waiting list. Applications handed in after the start of your exchange will not be accepted at all and you will not have an Erasmus+ status (which means you have to pay tuition fees).


Student charter

Here you can find your rights and obligations as an Erasmus+ student.