Preparation (step by step)

This is the first page to visit when organizing your study exchange period at one of our partner universities for courses. It is important to be well prepared.

It might seem complicated to study abroad because of the many possibilities, the rules and bureaucracy. However, following the steps below will be a good start and will guide you through the preparation process. Plus our exchange coordinators can always lend you a helping hand when needed, so do not hesitate to contact them.

Besides study exchange other possibilities exist to go abroad during your studies.

Going abroad for study (courses)

Step 1: Orientation

An overview of Erasmus+ Partner universities and non-EU partner universities can be found here.

The number of available places differs per university, in total there are over 500 places available.

As an Erasmus+ student you can apply for an Erasmus+ grant and travel allowance provided by WUR. Grant allocation is depending on the number of applicants and the available budget. Unfortunately no grants are available through our office with exchange with non-EU partner universities.

Important: Check here if you fulfill the requirements for student exchange and Eramus+.

Alternate and additional orientation:

  • Departmental exchange coordinator
  • Visit the Office for on Monday through Thursday between 12:00 and 13:00 in the Forum building, room 029 (behind the WURshop left) for your general questions on studying abroad.
  • Fellow students and teachers, international students through IxESN
  • Websites from partner universities
  • Many universities issue factsheets with a lot of useful information and links. Factsheets can be found in het list of partner universities. Go to Universities sorted by country, find your university of interest and check if a factsheet is available.
  • In October & November workshops are given by exchange coordinators at most BSc programmes. Please contact your study advisor for the exact date.
  • Study abroad fair (Wednesday 7 November 2018 12:00-15:00)
  • The exchange team works together with the student council party Veste to collect the experiences of students who went abroad before.
  • study abroad information from NUFFIC (the Dutch organization for international cooperation in higher education)

    Tip: make a financial overview and an estimation of costs.

    Step 2: Inform your study advisor

    Contact your study advisor. Have a plan ready to discuss, include your study progress, the aim of your exchange period, when you wish to go abroad and for how long.

    Step 3: Select preferred partner universities

    There is a bilateral agreement for student exchange if you have selected a partner university from the list. However in most cases the agreement is in a certain field of study or with a specific faculty. This means that you cannot select just any university/course. When in doubt, ask your exchange coordinator for details.

    The amount of places avaible differs per university, per study field and per year. As you are often not the only student applying for an exchange, we do advise you to have two additional alternative choices. The partner university always has the final say in whether or not they admit the students that we nominate for student exchange. Therefore there is no guarantee that you will be admitted at a partner university of your choice.

    Step 4: Courses

    You can use the opportunity to go abroad to do your optional courses in a different field of study or to get more specialized in your own field. Some universities offer minors or semester packages, but mostly you will have to select courses yourself and find out if you fulfil the requirements. .

    Look up on the partner university website which courses will be available to exchange students in the semester you are applying for and make a list of the courses you are interested in. If the courses of your exchange semester have not been published by the host university yet, please look at the courses offered during the previous year.

    Please make sure to check the language of instruction of your selected courses to see if they match with your language skills.

    Schedules can change, courses may be full or cancelled and many students change their mind after arrival. Therefore, make sure the partner university you are interested in has enough courses on offer for you.

    Here you can find an example overview of courses that students have followed within the Erasmus+ programme. This is to give you an idea, there are many more possibilities.

    Discuss your (provisional) programme with your study advisor. In this phase definite approval of the examination board isn’t necessary yet.

    Step 5: Contact exchange coordinator

    If you have not contacted your exchange coordionator yet, it could be wise to send him/her an e-mail to discuss your plans and check if your plans are feasible. Please attach to your e-mail the application form with the provisional selection of courses and a copy of your transcript of records. If necessary an appointment can be scheduled.

    Download Application Form 2018-2019

    Step 6: Apply for an exchange period – selection procedure

    In recent years the interest for exchange has increased considerably. Therefore a selection procedure will take place to distribute the available places. The deadline is February 1st of the academic year before the year of exchange (for exchange during the 1st semester and also for exchange during the 2nd semester).

    If you decide to apply for selection, please e-mail the following documents (in English) to before February 1st:

    1. Study Abroad Application Form with definite choice (in Excel format, or in PDF format if you use the 'old' file)
    2. Motivation letter for your first choice university: in English (in PDF format)
    3. CV (for an example see: in English (in PDF format)
    4. Scan of Transcript of Records (to be issued at the SSC desk), HBO, BSc and MSc if applicable (in PDF format)
    5. Results Language test (optional) – see below

    Additional requirement for non EU universities; GPA 7 or higher!

    Application before the 1st of February for an exchange period is advised but not compulsory. If you do not apply before the 1st of February, you can still apply afterwards (providing the partner university’s deadline hasn’t passed yet), but your choice and options will be limited to the remaining places. Please contact the exchange coordinators for more information.

    It is no use submitting your application far in advance of the deadline as applications will only be considered once the deadline has closed.

    Language test
    As a WUR student, you have undoubtedly noticed the importance of the English language in your study programme. This will be even more important when you study abroad. Therefore we offer all future outgoing exchange students (for exchange during 2018-2019) the opportunity to take the Oxford Online Placement Test to assess their English skills. 

    The test is a pilot, it isn’t mandatory but strongly recommended. The result could be added to your exchange application.

    For the available test dates and registration check our website.

    Please note:
    Please strongly consider your application. It is very unfortunate if you are selected and decide not to go without a strong reason. It often means other people cannot go to the place you were selected for.

    Download Application form 2018-2019

    Step 7: Results application procedure

    The selection and allocation will be carried out carefully by the WUR exchange team and, if necessary, study advisors will be also be consulted.

    Selection will be based on:

    • Transcript of records
    • Number of ECTS obtained
    • Study progress/passed the 1st year
    • Motivation letter
    • CV
    • Study programme at home and host university
    • Number of places available at host university
    • Requirements host university

    Students will be informed about the selection results around the 1st of March. The 2nd and 3rd choice places will also be taken into consideration. In some cases it may not be possible to be selected for any of your chosen universities. In that case we will consult with you and will try to find a suitable alternative. 

    If you applied for semester 2 (from January-February till June), your study progress has to be proved before nomination in autumn.


    Step 8: Apply for approval of courses by Examining Board

    External courses (including minors etc.) require approval from your study advisor and from the Examining Board of Wageningen University concerned, in order to count as part of your study programme. You can apply for approval in SPA (make sure you use the ‘submit’ button). Note that certain studies require you to send a pre-application to the Examining Board first. Visit the page of the Examining Boards for more information on Applying for approval of external courses.

    Step 9: Nomination and application at partner university

    Your exchange coordinator will nominate you at the guest university. It should be noted that nomination does not mean admission.

    After the nomination you should apply for the exchange at the partner university. You will need to fill in application documents provided by the partner university, get the signatures of your exchange coordinator and send the forms to the partner university. It is your own responsibility that this is done in time. Please check the deadlines for application at the partner university. Your exchange coordinator will nominate you. For questions about this procedure you can contact your exchange coordinator.

    The deadlines may not be the same deadlines as to apply for the Erasmus grant at WUR.

    Also you should contact the exchange coordinator of the partner university. He/she will inform you how to arrange/apply for housing and inform you on further details regarding your exchange.

    Next phase

    If you go on an exchange to an EU country, please Erasmus+ Grant Application Study. Keep in mind the deadlines!

    Note: Also if you go on exchange in the EU but do not apply for a grant, it is compulsory to hand in the documents to get an Erasmus status (which means you do not have to pay tuition fees at the partner university).

    If you go on an exchange outside the EU you do not have to hand in Erasmus+ forms.

    Download Application Form 2018-2019