Upon Return - Study Abroad

On this page you can find all the information about the process upon return. If you did an Erasmus+ exchange (in the EU), please check the information under 'Erasmus+'. If you did an exchange outside the EU, please read the information under 'Non EU'.

Important note: If you want to graduate on time, make sure to hand in your documents within 6 weeks and inform the exchange team.

Conversion of credits and grades

Since credit and grading systems differ among countries and between universities, the credits and grades you obtain with external courses (including minors etc.) needs to be converted in order to fit in the WU credit and grading system.

Visit the page of the Examining Boards for more information on Conversion of external credits and grades. However, a description is written below as well. Since credit and grading systems differ among countries and between universities, the results you obtain with external courses (including minors etc.) will need to be converted in order to fit in the credit and grading system used by Wageningen University. Credit conversion The European Union agreed upon a study load ranging from 1500-1800 hours per year as being the standard. Like most universities in the European Union, Wageningen University uses ECTS credits. Credits from elsewhere are converted to ECTS credits via the information provided by your host institution and if necessary obtained/verified via other authorities, such as NUFFIC.

Grade conversion

The European Union agreed upon a common system for grade conversion: the ECTS grading table. Grading tables show how many students received a given grade in a given field of study at an education institution and enable a fair conversion of grades. The Examining Board compares the grading table from your host university with the grading table specific for your study programme at Wageningen University to determine your Wageningen University grade. Fictive exampleIn country X at university Y, you receive an A (or a 10). If the grading table of university X shows that 30% of the students pass courses with this score or a higher score, you should get the grade that corresponds with the top 30%-point of the Wageningen University grade table, meaning your grade will be converted to an 8. For a visual explanation watch the 3-minute video ‘ECTS grading Tables’ provided by the European Commission.

Conservative grade conversion

The Examining Boards of Wageningen University convert grades conservatively in order to maintain the high quality standard of the diplomas decreed by Wageningen University. This means that when a grade translates into a range of for example 8-10, the grade will be converted into 8, 8.5 or perhaps 9. Only when there is additional information, such as a remark ‘with distinction’, or when you can prove that an examination was taken without any errors, may the Examination Board decide to convert into the higher end of the range.

Erasmus+

Send in the following forms to erasmus.studentexchange@wur.nl We do not accept hand written documents, only typed.

1. Statement receiving institution

If your exchange period exceeds 6 days or more, than mentioned on your Grant Agreement, you need to ask for extension at your exchange coordinator (at least one month before the initial return date).

Otherwise we cannot grant you for the extra days.

- Please name the document when sending in: SRI [Lastname]

2. Original Transcript of Records

Do not forget to ask your host institution for a Transcript of Records before you return to the Netherlands. The courses on the Transcript of Records have to correspond with those of the ‘Learning Agreement’.

The original transcript has to be handed in as soon as it is available and has to be dated, signed and stamped. Our office is located at the Forum building, SSC offices, Study Abroad Office, room 57D.

We cannot accept a digital transcript, unless it is send directly from your receiving institution to us.

3. Changed Learning Agreement

In case your courses have changed during your exchange you have to hand in a Changed Learning Agreement (CLA). You can find this “During Mobility Agreement” as part of the Learning Agreement (LA). All courses that have changed need to be listed, mark courses you didn’t follow (in comparison to your original LA) as “deleted” and mark courses you followed extra (in comparison to your original LA) as “added”. Eventually your Academic Recognition Form, Transcript of Records and LA (supplemented with a CLA in case you need one) need to match.

And yes, the CLA needs to be signed by all 3 parties again:

by you, your host exchange coordinator and your home exchange coordinator.

- Please name the document when sending in: CLA [Lastname]

4. Academic Recognition Form

The courses need to be the same in the (changed) Learning Agreement.

- Please name the document when sending in: ARF [Lastname]
- Please send the document in Word.

5. Student report

You must fill in a questionnaire to provide feedback on your Erasmus Mobility period. You will receive this questionnaire from the EU as an online form in your mailbox after your exchange period.

6. OLS (Online Linguistic Support)

After your exchange period you have to complete the second language test. You will receive the link via e-mail.

7. WURgoesabroad questionnaire

Fill in the questionnaire to inspire other students to go on study exchange. The questionnaires will be shared on www.wurgoesabroad.wur.nl

When you handed in all the compulsorary documents:

  • Your grades will be entered in your Study Program Approval (SPA) by SSC. Visit the page of the Examining Boards for more information on conversion of external credits and grades. It will take 2-3 weeks till your grades are in SPA.
  • You will receive information about the grant payment
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Non EU

If you studied elsewhere outside EU hand in the following form at SCC:

  • Transcript of Records from receiving institution

Hand in the following forms at the administrators at the Exchange Office by e-mail:

  • WURgoesabroad questionnaire

Fill in the questionnaire to inspire other students to go on study exchange. The questionnaires will be shared on www.wurgoesabroad.wur.nl