Upon Return - Study Abroad

On this page you can find all the information about the process upon return. If you did an Erasmus+ exchange (in the EU), please check the information under 'Erasmus+'. If you did an exchange outside the EU, please read the information under 'Non EU'.

Important note: If you want to graduate on time, make sure to hand in your documents within 6 weeks and inform the exchange team.

Erasmus+

Send in the following forms to erasmus.studentexchange@wur.nl We do not accept hand written documents, only typed.

1. Statement receiving institution

If your exchange period exceeds 5 days or more, than mentioned on your Grant Agreement, you need to ask for extension at your exchange coordinator (at least one month before the initial return date).

Otherwise we cannot grant you for the extra days.

- Please name the document when sending in: SRI [Lastname]

2. Original Transcript of Records

Do not forget to ask your host institution for a Transcript of Records before you return to the Netherlands. The courses on the Transcript of Records have to correspond with those of the ‘Learning Agreement’.

The original transcript has to be handed in as soon as it is available and has to be dated, signed and stamped. Our office you can find in the Forum building (room 57D).

We cannot accept a digital transcript, unless it is send directly from your receiving institution to us.

3. Changed Learning Agreement

In case your courses have changed during your exchange you have to hand in a Changed Learning Agreement (CLA). You can find this “During Mobility Agreement” as part of the Learning Agreement (LA). All courses that have changed need to be listed, mark courses you didn’t follow (in comparison to your original LA) as “deleted” and mark courses you followed extra (in comparison to your original LA) as “added”. Eventually your Academic Recognition Form, Transcript of Records and LA (supplemented with a CLA in case you need one) need to match.

And yes, the CLA needs to be signed by all 3 parties again:

by you, your host exchange coordinator and your home exchange coordinator.

- Please name the document when sending in: CLA [Lastname]

4. Academic Recognition Form

The courses need to be the same in the (changed) Learning Agreement.

- Please name the document when sending in: ARF [Lastname]

5. Student report

You must fill in a questionnaire to provide feedback on your Erasmus Mobility period. You will receive this questionnaire from the EU as an online form in your mailbox after your exchange period.

6. OLS (Online Linguistic Support)

After your exchange period you have to complete the second language test. You will receive the link via e-mail.

7. WURgoesabroad questionnaire

Fill in the questionnaire to inspire other students to go on study exchange. The questionnaires will be shared on www.wurgoesabroad.wur.nl

When you handed in all the compulsorary documents:

  • Your grades will be entered in your Study Program Approval (SPA) by SSC. Visit the page of the Examining Boards for more information on conversion of external credits and grades. It will take 2-3 weeks till your grades are in SPA.
  • You will receive information about the grant payment
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Non EU

If you studied elsewhere outside EU hand in the following form at SCC:

  • Transcript of Records from receiving institution

Hand in the following forms at the administrators at the Exchange Office by e-mail:

  • WURgoesabroad questionnaire

Fill in the questionnaire to inspire other students to go on study exchange. The questionnaires will be shared on www.wurgoesabroad.wur.nl