Storage solutions

Your research data is valuable to yourself and to others. That's why it's important to carefully think about an appropriate solution for storing your data during your research project. In this section we list some of the possibilities.

The best option for storing your data during a research project depends on several factors:

The following data storage solutions support the secure storage of your research data:

Managed data storage solutions at Wageningen University & Research

The Central IT department offers several types of managed data storage for your research data:

  • Personal Folder (M:-drive)
    Every account has a personal folder (default size: 50 GB) which is only accessible to the account holder. You can access your personal folder outside of the WUR network via MyWorkspace.
    Note, upon termination of your WUR account, all files in the personal folder are automatically deleted. Therefore WUR policy on data storage stipulates that research data in a personal folder (M:-drive) should also be stored in a department or project folder (W:-drive) or on a Team Site.
  • Department or Project Folder (W:-drive)
    Every WUR account holder can create a folder on the W:-drive by sending a request to the IT Service Desk. Access to an existing departmental and/or project folder can be obtained from the owner or the contact person of this folder. If you do not know who the owner or contact person of a folder is, the IT Service Desk can easily find this out for you. You can access your folder outside of the WUR network via MyWorkspace.
    Note, the W:-drive is an ideal location to back up research data from your personal folder (M:-drive). This guarantees continuity of access to research data in the event that your personal folder is deleted (due to change of job, etc.), complying with WUR policy for storage of research data.
  • Team sites
    Team sites are an online-based platforms where you can share and edit data files for internal and external collaboration. The standard size is 10 GB. A team site is accessible from any location and includes an array of advanced features, including version management, discussion fora, central agenda etc. You can easily invite other users to participate on your team site. To create a team site go to ITsupport.wur.nl. Wageningen University & Research employees can request access for those without a WUR account by requesting an extranet account (X-account) or via a social account (LinkedIn, Google, Microsoft account).
    Note, a team site can be used to back up research data from your personal folder (M:-drive). This guarantees continuity of access to research data in the event that your personal folder is deleted (due to change of job, etc.), complying with WUR policy for storae of research data.
  • Surfdrive
    SURFdrive is personal Dutch cloud service for education and research, with a standard storage capacity of 100 GB. You can access your files from anywhere and from multiple devices. You can easily grant access to other users to your SURFdrive files. To create a SURFdrive account you must send a request to the IT service desk.
    Note, upon termination of your WUR account, all files on SURFdrive are automatically deleted. Therefore WUR policy on data storage stipulates that research data in a personal folder (SURFdrive) should also be stored in a department or project folder (W:-drive) or on a Team Site.
  • OneDrive
    OneDrive is a personal cloud service, with a storage capacity of 1000 GB for each WUR account holder. With OneDrive you can access your files from anywhere and from multiple devices. It is also possible to give others access to files. Your OneDrive account can be activated by sending a request to the IT service desk.
    Note, upon termination of your WUR account, all files on OneDrive are automatically deleted. Therefore WUR policy on data storage stipulates that research data in a personal folder (OneDrive) should also be stored in a department or project folder (W:-drive) or on a Team Site.
  • Massive Storage (W:-drive)
    Massive Storage is the cheapest option for storing large amounts (>1000 GB) of data. This option is ideally suited to store reproducible, static data, for which large-scale storage is more important than speed.

    For all managed data storage solutions the following applies:

    • Extendable
      You can extend your storage capacity up to lots of TB.
    • Fully serviced
      Installation, maintenance and support are done by the IT department.
    • Reliable
      The personal, project or department shares are highly reliable, available and secure because this data is stored in two separate data centers and automatically backed-up. Also the equipment is fail-safe.
    • Customizable
      You can choose different storage characteristics like backup of your data (different storage periods), performance (speed of data retrieval) and availability (no down-time) at different rates. See managed storage in the IT services fees list.

    Please click here to go to IT manuals for all data storage solutions.

    If you use managed storage (M or W drive) your data is automatically backed up. If you use other solutions, make sure that the backup of your research data is as independent as possible from the main storage. Regularly back up your files and as soon as possible.