Sharing Endnote libraries without breaking the law

Published on
June 21, 2022

We all work with colleagues or students from outside WUR from time to time. You may also want to share your EndNote library with them. If you do, make sure not to accidentally break copyright law.

The articles that are available for WUR staff and students are bought by WUR Library from the publishers. This gives us access to them, but it does not give us the right to distribute them to third parties. This right remains exclusively with the copyright holder. Thus, we cannot give access to these articles to persons without a WUR affiliation.

Sharing your Endnote library

When sharing an Endnote library with external contacts, pay close attention and make sure that it no longer contains any attached PDFs or other documents of which you are not the copyright owner. If you shared a library containing copyrighted materials you don’t own, you would be breaking copyright law. To prevent this from happening, make sure to remove all the PDFs from your Endnote library before you share it.

To make sure that everyone can find the article, place the article's DOI or URL link in the Endnote reference. Moreover, if you only work with open access articles, you can send these to your non-WUR contacts. Open access articles are publicly available and sharing the full text does not break copyyright law.


If you are unsure about what you can or cannot share with others because of copyright, you can email the Copyright Information Point.