Guidelines for presentations and posters

Guidelines for presentation

Oral presentations

Each oral presentation will be given 15 minutes (10-12 minutes for presentation and 3-5 minutes for discussion). Computer projection will be available. Presentations should be prepared in Microsoft PowerPoint or PDF and saved to either a CD or flash drive. If a presenter prefers software other than Microsoft Power Point or PDF, they must contact to the Secretariat.

Please contact the Symposium desk on arrival and transfer your presentation to the Symposium computer in order to review and solve, if necessary, any incompatibility issues. To ensure the smooth running of the Symposium, your presentation have to be transfered to the Symposium computer at least 30 minuts before the beginning of your Session.

Some guidelines for a Power Point Presentation

We strive for a high level of professionalism. The guidelines below may help you to easily reach the required level.

  • Choose a large readable >24 pt font
  • Use key words not sentences
  • Use just three lines of text per slide
  • Show one graph or table per slide
  • Do not add digits behind the comma if not essential for understanding
  • Plan to do no more than one slide per minute speaking time
  • Do not read the text from your slides (your audience can read) but explain slides as you go
  • Please be sure to include original measurements to found your conclusions on
  • Please show the basic statistics
  • Show how your work advances science and serves society

A very effective tool is to practise your performance alone for several days in a row and if possible before an audience once. Thus you can perform by head and also get some feedback while you can still improve the presentation. Finally; if you are not fluent in English: practise more.

Guidelines for Posters

For the Best Poster there is an award of €150.- !

The size of posters should be A0 (118.9x84.1 cm ; 46.81x33.11 inch) Portrait orientation. Abstract title, authors and affiliation should appear on the top of the poster. Lettering for the title should be at least 2 cm (0.79 inch) tall. Posters will be hung on walls in the Symposium Venue foyer. Materials to affix the poster will be supplied at the Symposium desk. Authors are requested to hang their posters up at the beginning of the Symposium and to leave them up for the duration of the Symposium.

Poster preparation

We strive for a high level of professionalism. We therefor may refuse posters which fall below common standards. The guidelines below may help you to easily reach the required level.

  • Use a poster size not too far from 85x120 cm
  • Choose a large >20pt end size font i.e. keep below 250 words
  • Use very little text i.e. keep below 250 words
  • Use no more than 3-4 different font sizes and just one font.
  • Show not more than 4 visual aids like graphs/ tables pictures
  • Do not add digits behind the comma if not essential for understanding
  • Put down background (why was this done), goal (what was expected), method (short), Results and Conclusion (what applications are now possible)
  • Do not re-use a poster obviously made for another (type of) meeting
  • You may want to have A4 hand outs ready in a transparent folder at the side

Poster pitch

During the symposium we will pay special attention to the posters. Within the orals programme some 15 minute periods are programmed to be poster pitch sessions. In the poster pitch session about ten poster authors are put in line and are allowed to use max 90 seconds per person to highlight the subject and attract the people to come and visit the poster in the poster visits.

  • A pitch is only 90 seconds sharp! Practise with a timer!
  • Use one slide, which is not your poster slide
  • Use just three lines of large text
  • One max. two graph/tables on this slide
  • State background, goal, what you reached and how it can be applied (leave out methods)
  • Say why (some) people should not leave without seeing you and your poster.

Practise this many times and at least once before an audience until you can do it by head. If you are not fluent in English: practise more