Yoda FAQ & Cookbook

Yoda is a research data management service that enables you and your research partners to securely deposit, share, publish and preserve large amounts of research data during all stages of a research project. It allows you to store data in a simple filing structure similar to that on the W:-drive or Onedrive, while also allowing more detailed metadata and sharing management. It can help you and your research group to fulfil FAIR research data goals..

Yoda is a safe, reliable and production-ready service offered by the Library. To get started with Yoda, request an account from data@wur.nl, or for more information see the FAQ below. If you already have an account and want to find out how to get started, read the ‘Yoda cookbook’ available through the link on the right. 

Other questions? Data management support (data@wur.nl) is happy to help!

Frequently Asked Questions

Can Yoda, being a network drive, serve as an alternative for the M:-drive and/or MS-Onedrive?

Yes, it is an alternative for the M: and W: drive. It is not an alternative for Onedrive as the user needs to be online (Yoda does not have syncing capabilities). 

What is the storage capacity a user gets on Yoda? 

Per researchgroup (Yoda category) you are limited to 1TB for free. More storage is possible but costs will apply, for more information please email data@wur.nl. To divide this capacity among users, see the ‘Cookbook’ section. 

Will the M: or W: drive be phased out in favour of Yoda? 

There are currently no plans to phase out the W: drive. The M: drive will not be phased out, but is discouraged for storing research data, because it is personal storage space for the user. This means, in the event of someone leaving WUR or becoming unavailable, that the M: drive cannot be accessed by anyone but the user, not even in special circumstances. That makes data on this drive fragile and prone to loss.  

Can the Yoda web interface be adapted so the look and feel is similar to that of MS-Onedrive? 

No, Yoda is a separate product, with a separate interface and functionality. Although it is under active improvement, it will not be the same as Onedrive.

Can an option be created in the Yoda web interface to search for files of all Yoda users which are stored in their vaults? Perhaps, also an advanced search option (search by metadata for example)? 

Yes, an improved, faceted search will be implemented in 1.8 which will be released at the end of 2021 (planned). Searching by metadata is part of this improvement. 

Can the default metadata form be changed? 

Yes, the metadata scheme can be customised to your specific demands. This needs to be configured by an admin, so please contact data@wur.nl to discuss your specific needs. 

What is the difference between groups and (sub)categories?  

A category is a top level hierarchy, it contains all user groups within your Yoda environment. Subcategories can be used to further organise these groups. A group is a folder that the user sees as top level folder. Users can only see folders and their data  for the groups that they are a member of. So you can use groups to separate data access for different users. See the ‘Cookbook’ section for details on user / group management. 

What data classification should I select? Public, Basic, Sensitive or Critical? Can I restrict users access by doing this? 

At the moment, the data classification is just a label in the Yoda system meaning that all your data is internally handled as sensitive. As such, there is no technical distinction between the classifications. However, it is good practice to try and classify data appropriately e.g. ‘Public’ for public data, ‘Basic’ for common projects, and ‘Sensitive’ for personal staff folders or proprietary data. If you believe you have data with a ‘Critical’ classification, please contact data@wur.nl  to discuss security measures in detail. 

See also here for a guide on how to classify data: https://intranet.wur.nl/umbraco/nl/weten-regelen/informatiebeveiliging/dataclassificatie/  

What is a data manager? Is the data steward a data manager? Who will create accounts, administer rights etc.? 

In Yoda, a technical role exists, named ‘data manager’. This user has the rights to create groups, add users to groups, and invite new people; they are a group administrator. The data manager also has to review and approve data, before it is archived in the Yoda vault. These responsibilities can be shared across multiple users. For Yoda to work well in your group, you will have to determine the person(s) responsible for these tasks; s/he or they will have the data manager role in the system. As the data steward role develops within WUR, we expect it to become more clear where these responsibilities will lie.