Agreement to pay. After application (application deadline is: Round 1: 01.03.2016 - 10.04.2016, Round 2: 11.04.2016 - 08.05.2016, Round 3: 09.05.2016 - 31.05.2016), you are either selected or not. When you are selected (selection committee decisions: Round 1: 11.04.2016 - 17.04.2016, Round 2: 09.05.2016 - 15.05.2016, Round3: 30.05.2016- 05.06.2016), you get an e-mail and then you are again asked if you want to take part in IBBESS or not. If you then agree to take part in IBBESS, you are obliged to pay within 2 weeks.
Cancellation. It is possible to cancel until: 12.06.16 (Kick-off event). Due to financial calculations, we cannot afford a 100% money-back policy. Therefore, a non refundable amount of 20 Euros of the participation fee applies in all cases. E.g. a Student who was applied in the first selection round with accommodation (costs: 80 Euros) and cancels his/her registration before 12.06.16 will get back 60 Euros. For cancellations after 12.06.16 we cannot refund any money.
Our right to cancel. If there are not enough participants or not enough founding, we reserve our right to cancel the International Bio Based Economy Student SymbioSUM. In this case, you will get 100% of the contribution fee back. We cannot refund any transport or hotel tickets you booked in advance. If the event will not take place, we will inform you by the end of June.
Hotel reservation. If you booked a hotel with us, we can cancel it without any fee in case of event cancellation. If you are not able to come, cancellation of the hotel is for free until two months before the event.
Student accommodation. If you asked us to find a host for you, there will be no fees for you if the event is cancelled.
Bike rent. We only have a limited number of bikes available. It applies: first come, first serve.