Author Guide - WIAS Magazine

WIAS Magazine supports written articles and video material. Do you want to submit a different format? We are open to new ideas, please inquire via mail: wias.magazine@wur.nl
Always include your supervisor in the CC of your mail, independently of whether their name is included in the research article.

Submission Types

Research Overview

As the name suggests, the main purpose of the research overview is to describe the overall idea behind your project, its aims, and the expected scientific and/or societal impact of your research. Basically, describe what is the ‘big’ question you are going to answer in your project. Try to add a personal touch by answering e.g. why a PhD & what are you looking forward to most during your PhD? You could also describe how your research connects to that of other scientists within WIAS.

For this article type, use terminology that is understandable by our entire WIAS community.

Details for submission:

Length is 1-2 A4 pages with standard margin in Microsoft office Word (excluding up to 3 figures maximum), use Calibri font 11 for main text, font 14 and bolded for titles.

Save as: Name_Chairgroup_RO_text

This article type will benefit from informative figures to promote the research plans/give a comprehensible overview, e.g. a graphical abstract. Maximum 3 figures based on appearance in the text and must be submitted as separate files, whether or not you embedded them in the text.
Please supply figures in .png or .jpg format in the best possible resolution!

Save as: Name_Chairgroup_RO_figures.

Research Highlight

This article type is suitable to highlight results after you have already published them. Here, highlight something from your published work e.g. an outstanding result or new technique. You may reproduce parts of your own publications, when you have maintained copyright. This is the case when your article was published under gold open access or open commons agreement. In case of publication under green open access publication agreement, the copyright for these manuscripts remains with the publisher, which often restricts reuse and you may have to ask for permission. Alternatively, you may provide novel figures not duplicating the published article.

More informationon copyright and open accesspublications.

Details for submission:

Length is 1-2 A4 pages with standard margin in Microsoft office Word (excluding up to 3 figures), use Calibri font 11 for main text, font 14 and bolded for titles.

Save as: Name_Chairgroup_RH_text

Save as: Name_Chairgroup_RH_figures.

Research Light

This submission type is shorter and written for a broader audience than the two aforementioned submission types. In this section you can submit content created during the WIAS course: Societal Impact of your Research or equivalent. You can also submit a video-recorded pitch of your project (For inspiration check FameLab).

Details for submission:

Length is 0.5-1 A4 pages with standard margin in Microsoft office Word (excluding up to 3 figures), use Calibri font 11 for main text, font 14 and bolded for titles.

Save as: Name_Chairgroup_RL_text

This article type will benefit from informative figures to promote the research plans/give a comprehensible overview, e.g. a graphical abstract. Maximum 2 figures based on appearance in the text and must be submitted as separate files, whether or not you embedded them in the text.
Please supply figures in .png or .jpg format in the best possible resolution!

Save as: Name_Chairgroup_RL_figures.

Student Lifestyle

This submission type contains a variety of topics. WIAS magazine aims
to strengthen the community of WIAS PhDs & Post-Docs. This section is the platform to share non-research-related information. For instance, share your favorite recipe to recharge after work. What is the most PhD proof pet. Tell us how you survive in Wageningen or what is the highlight of your PhD/Post-Doc lifestyle. When in doubt about a topic, inquire at: wias.magazine@wur.nl

Details for submission:

Length is 0.5-1 A4 pages with standard margin in Microsoft office Word (excluding up to 3 figures), use Calibri font 11 for main text, font 14 and bolded for titles.

Save as: Name_Chairgroup_SL_text

Save as: Name_Chairgroup_SL_figures.

Preparing your submission

Essential Information

Always include the following information in your submission:

Supervisor/Promoter cc'd in email containing your submission to us: wias.magazine@wur.nl

Title. Avoid abbreviations and formulae where possible. Witty or creative titles are welcome. Consider if a title meant to be thought-provoking might be misinterpreted as offensive or alarming.

Author names and affiliations. All names are listed together and separated by commas. Where the family name may be ambiguous (e.g., a double name), please indicate this clearly. Present the authors' affiliation (Chairgroup, Wageningen University & Research) below the names, keyed to the author's name with superscript numbers.

Corresponding author:
Clearly indicate with and asterix (*) who will handle correspondence at all stages of revision as well as post-publication.

Keywords: 5 - 8 keywords pertaining to the article subject(s).

Striking image: Submit an image in the best possible resolution that represents the topic of your submission in .png or .jpg format.Save as: Name_Chairgroup_StrikingImage
Personal Picture: Please provide us with a personal profile photo in the best possible resultion and in .png or .jpg formatSave as: Name_Chairgroup_ProfilePhoto

Figures & tables with titles: submitted as separate files, whether or not you embedded them in the text. Please supply figures in .png or .jpg format in the best possible resolution! Save as: Name_Chairgroup_SubmissionType_figures

References: Reference style: Vancouver style. Please ensure that every reference cited in the text is also present in the reference list.

Links: We welcome links to increase self-promotion e.g. We@WUR, social media pages, or the like. Hypertext links are allowed as long as the link does not state or imply any sponsorship or endorsement of your site or use a logo without written consent.

(Optional, yet highly appreciated) Personal touch: What everybody should remember about me. This can be personal e.g. a hobby or about science. It is up to you!

Writing Style & Language

Please write your text or record in English (American or UK is accepted, but not a mixture of these). To avoid unnecessary errors throughout written text, you are strongly advised to use the "spell-check" and "grammar-check" functions of your word processor. Authors, who are not confident with their English, should have their submission checked by an expert. The Editorial board is not responsible for grammar correction so you could be asked to revise your text if the language does not comply to the required standards.

Nomenclature

The use of abbreviations should be kept to a minimum. Non-standard abbreviations should be avoided unless they appear at least four times, and defined upon first use in the main text. Consider also giving a list of non-standard abbreviations at the end. When referring to species, genes, proteins, chemical, mathematical formulas, etc… apply the general standards within the specific field.

We encourage the use of Standard International Units in all submission types.

Submission Checklist

The following checklist will be useful during the final checking of an article prior to sending it to the journal for review. Please consult this Guide for Authors for further details of any item.

Ensure that the following items are present:

Supervisor/Promoter cc'd in email containing your submission to us: wias.magazine@wur.nl
Designated corresponding author.
- Main text in Microsoft word format.
- Striking image in .png or .jpg format.
- Profile photo in .png or .jpg format.
- Figures and tables for your article in .png or .jpg format.
All figure and table captions, descriptions or footnotes are included.
Written text has been spellchecked and grammar-checked.
References are in the correct format.
All references mentioned in the reference list are cited in the text.
Permission has been obtained for use of copyrighted material from other sources (including the Web).

Addition Information

Review Process

To reach a decision, the editorial board will follow the submission checklist and check if the submission complies with the provided article description as specified above. In case the submission is accepted or needs some adjustments, the editorial board will contact the authors per mail to inform them about the next steps.

Code of conduct

The work described in your article must have been carried out in accordance with the Netherlands code of conduct and integrity. As well as, the Code of conduct of Wageningen University & Research.

Avoid harming the WUR brand by connecting it to symbols related to drugs, alcohol, weapons, pornography, sexism as well as political or religious organisations. The board retains the right to ask the authors to modify any of these symbols if deemed necessary.

Submission Declaration

Submission of an article implies that the work as described is approved by all authors and by the direct PhD/Post-Doc supervisor, independently of whether his/her name is included in the paper. Submission also implies that due consideration has been put into deciding on the submission type (see submission types). Make sure you take general publishing rules into account.

Authorship

All authors should adhere to the Authorship, citation and affiliation guidelines of Wageningen University & Research (more info: WUR recommendations authorships). In brief, authors have made substantial contributions to all of the following: (1) contributed to the experimental\analytical work presented (2) drafting the article and/or revising it critically for intellectual content, (3) final approval of the version to be submitted.

Copyright

Upon acceptance of an article, authors will be asked to complete a 'Magazine Publishing Agreement' (for more information on this and copyright see Publishing agreement document). Acceptance of the agreement will ensure the widest possible dissemination of information. An e-mail will be sent to the corresponding author confirming receipt of the manuscript together with the 'Magazine Publishing Agreement’.

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