Submit your Article

WIAS magazine is published quarterly online. We are always looking for submissions from our WIAS PhDs & Post-Docs for the next edition and can accept submissions year-round!

Our online platform supports written articles, as well as video material. Our step-by-step Author guide leads you through our submission process.

We look forward to feature you soon!

Author guide

Contact information

Submission to WIAS magazine proceeds via: wias.magazine@wur.nl. You can also get in touch with us about your questions or suggestion via this mail-address.

!!! Always include your supervisor in the CC of your mail when the submission type starts with Research, independently of whether their name is included in the article you submit.  

1. Submission Types

Your online WIAS magazine supports written articles, as well as, video material. WIAS magazine requires our authors to carefully select the appropriate article type for their submission (Research overview, Research highlight, Research light, Lifestyle) and form (written text or video). All submissions must comply with the descriptions provided. Each submission type indicates the specifications for written text and video.

Do you want to submit a different format? We are open to new ideas, please inquire via mail: wias.magazine@wur.nl.  


Research overview

This article type is suitable as a first contribution to WIAS magazine (likely 1st or 2nd year PhDs and starting Post-Docs). As the name suggests, the main purpose of the research overview is to describe the overall idea behind your project, its aims, and the expected scientific and/or societal impact of your research. Basically, describe what is the ‘big’ question you are going to answer in your project. Secondly, add a personal touch by answering e.g. why a PhD & what are you looking forward to most during your PhD?  Thirdly, describe how your research connects to that of other scientists within WIAS.  (Optional) Include a paragraph from the supervisor point-of-view to underscore the connection with other researchers and projects. For this article type, use terminology that is understandable by our entire WIAS community. 

Written text

Length is 1-2 A4 pages with standard lay-out (see section 2), excluding figures.
Save as: Name_Chairgroup_RO_text   

This article type could benefit from informative figures to promote the research plans/give a comprehensible overview, e.g. a graphical abstract.

Maximum 3 figures.
Save each figure as: Name_Chairgroup_RO_figures

Video-recorded

Save as: Name_Chairgroup_RO_video   

Video(s) approximately 10 minutes, may not exceed 12 minutes.
Save as: Name_Chairgroup_RO_video   

Research highlight

This article type is suitable to highlight results after you have already published them (likely for 3rd or 4th year PhDs and Post-Docs). Here, highlight something from your published work e.g. an outstanding result or new technique. Post-Docs may also write about their publications during their PhD. You may reproduce parts of your own publications, when you have maintained copyright. This is the case when your article was published under gold open access or open commons agreement.  In case of publication under green open access publication agreement, the copyright for these manuscripts remains with the publisher, which often restricts reuse and you may have to ask for permission. Alternatively, you may provide novel figures not duplicating the published article. More information on copyright and open access publications.  Secondly, add a personal touch e.g. what has been the most valuable lesson during PhD/Post-Doc? Or add an anecdote.  Thirdly, describe how your research connects to that of other scientists within WIAS.  (Optional) Include a paragraph from the supervisor point-of-view to underscore the connection with other researchers and projects. 

Written text
Length is 1-2 A4 pages with standard lay-out (see section 2), excluding figures.
Save as: Name_Chairgroup_RH_text   

This article type could benefit from figures to explain or clarify the technique or result highlighted.

Maximum 3 figures.
Save each figure as: Name_Chairgroup_RH_figure

Video-recorded
Upon Video submission, provide a word file describing the video content (approximately 250 words).
Save as: Name_Chairgroup_RH_video

Video(s) approximately 10 minutes, may not exceed 12 minutes.
Save as: Name_Chairgroup_RH_video   

Research light

This submission type is shorter and written for a broader audience than the two aforementioned submission types. In this section you can submit content created during the WIAS course: Societal Impact of your Research or equivalent. You can also submit a video-recorded pitch of your project (For inspiration check FameLab).  

Written text
Length is 0.5-1 A4 pages with standard lay-out (see section 2), excluding figures.
Save as: Name_Chairgroup_RL_text      

This article type could benefit from figures to make the article more lively.

Maximum 2 figures.
Save each figure as: Name_Chairgroup_RL_figure

Video-recorded
Upon Video submission, provide a word file describing the video content (approximately 250 words).
Save as: Name_Chairgroup_RL_video   

Video may not exceed 6 minutes.
Save as: Name_Chairgroup_RL_video   

Student lifestyle

This submission type contains a variety of topics. As mentioned before, WIAS magazine aims to strengthen the community of WIAS PhDs & Post-Docs. This section is the platform to share non-research-related information. For instance, share your favorite recipe to recharge after work. What is the most PhD proof pet? Tell us how you survive in Wageningen or what is the highlight of your PhD/Post-Doc lifestyle. When in doubt about a topic, inquire at: wias.magazine@wur.nl. We are happy to hear your ideas! 

Written text
Length is 0.5-1 A4 pages with standard lay-out (see section 2), excluding figures.
Save as: Name_Chairgroup_SL_text        

This article type could benefit from figures and images to make the article more lively.

Maximum 5 figures or images.
Save each figure as: Name_Chairgroup_SL_figure

Video-recorded
Upon Video submission, provide a word file describing the video content (approximately 250 words).
Save as: Name_Chairgroup_SL_video   

Video(s) may not exceed 3 minutes.
Save as: Name_Chairgroup_SL_video   

2. Preparation

Writing style & Language
Please write your text or record in English (American or UK is accepted, but not a mixture of these). To avoid unnecessary errors throughout written text, you are strongly advised to use the "spell-check" and "grammar-check" functions of your word processor. Authors, who are not confident with their English, should have their submission checked by an expert. The Editorial board is not responsible for grammar correction so you will be asked to revise your text if the language does not comply to the required standards. 

Nomenclature
The use of abbreviations should be kept to a minimum. Non-standard abbreviations should be avoided unless they appear at least four times, and defined upon first use in the main text. Consider also giving a list of non-standard abbreviations at the end. When referring to species, genes, proteins, chemical, mathematical formulas, etc… apply the general standards within the specific field. 

We encourage the use of Standard International Units in all submission types.  

Lay-out text document
You can submit text in a Word document. Pages with standard margin in Microsoft office Word, use Calibri font 11 for main text, font 14 and bolded for Titles.

Figures & Tables
Figures & Tables together with a title and concise legend (where appropriate) must be numbered based on appearance in the text (Figure 1, 2, etc). Figures must be submitted as separate files (.png or .jpeg), whether or not you embedded them in the text. Note, the resolution of the provided artwork is the responsibility of the authors. 

Videos
Submitted videos will be uploaded to our YouTube channel, this is a necessary step to display your video properly on your article page. Supported file formats are: .MOV, .MPEG-1, .MPEG-2, .MPEG4, .MP4, .MPG, .AVI, and .WMV. . If your video uses a different file type, you need to convert it using a video editing program. The video may contain subtitles. Note, the author is responsible for all filming and post-production of the video article. Video(s) can be shared as .zip folder or via Surffilesender (https://www.surf.nl/en/surffilesender-send-large-files-securely-and-encrypted)

References
Reference style Text: Vancouver style (add it to Mendeley). Please ensure that every reference cited in the text is also present in the reference list (and vice versa).

Vancouver citation style exmample image.png

3. Essential information

Always include the following information with in the Word file of your submission.   

  • Title. Avoid abbreviations and formulae where possible. Witty or creative titles are welcome, but only if relevant. Consider if a title meant to be thought-provoking might be misinterpreted as offensive or alarming. When deemed necessary, the editorial office may veto a title and ask to propose an alternative.  
  • Author names and affiliations: All names are listed together and separated by commas. Provide exact and correct author names. Where the family name may be ambiguous (e.g., a double name), please indicate this clearly. Present the authors' affiliation (Chairgroup, Wageningen University & Research) below the names, keyed to the author's name with superscript numbers.  
  • Indicate, the role of each author: e.g. PhD, Post-Doc, Supervisor, Promotor.  
  • List of e-mail address of all authors: when possible @wur.nl. Also include these mail addresses in the CC upon submission.  
  • Corresponding author: Clearly indicate with and asterix (*) who will handle correspondence at all stages of revision as well as post-publication.  
Author list example image.png
  • Keywords: 5 to 8 keywords pertaining to the article subject(s).  

  • Submission type: Research overview, Research highlight, Research light, Lifestyle.

  • Striking image: submit an image that represents the topic of your submission that will attract readers to your article. This image has to be in landscape orientation to fit at the top of your article page. This is excluded from the 3 figures allowed with your written submission.  

  • Personal Picture: This will be displayed with the author information.  

  • Links: We welcome links to increase self-promotion e.g. We@WUR, social media pages, or the like. Hypertext links are allowed as long as the link does not state or imply any sponsorship or endorsement of your site or use a logo without written consent. 

  • (Optional, yet highly appreciated) Personal touch: What everybody should remember about me. This can be personal e.g. a hobby or about science. It is up to you.  

This is an example of a final article:

Essential information example.png

4. Initial submission

When we receive a submission, we will first check that your supervisor has been added to the CC of the submission mail. After checking that your submission contains all required essential information, your manuscript will move along into the review process.

The following submission checklist will be useful during the final checking of an article prior to sending it to the journal for initial submission. Please consult this Author guide for further details of any item.

Ensure that the following items are present:

  • One Author designated as corresponding Author.
  • Email address is correct.
  • Submission is in accordance to the code of conduct, submission declaration and copyright rules.
  • Completed Essential information as described in section 3.
  • Article fits the corresponding submission type.
  • All figure captions.
  • All tables (including title, description, footnotes).

Further considerations:

  • Text has been grammar checked.
  • References are in the correct format for this magazine (section 3).
  • All references mentioned in the reference list are cited in the text.
  • Permission has been obtained for use of copyrighted material from other sources (including the Web).

5. Review process

To reach a decision, the Editorial board will follow the submission checklist and check if the submission complies with the provided article description as specified above. In case the submission is accepted or needs some adjustments, the editorial board will contact the authors per mail to inform them about the next steps.  

You will also receice a 'Magazine Publishing Agreement' find more information in section 6 of the author guide.

6. Journal policies

PhD or Postdoc supervisor must approve of submission of Research Overview, Research Highlight and Research Light submissions as defined in the WIAS Magazine Author Guide. This is independently of whether their name is included in the article.

!!! Always include your supervisor in the CC of your mail when the submission type starts with Research, independently of whether their name is included in the article you submit.  

Publication agreement
An e-mail will be sent containing the 'Magazine Publishing Agreement’. This agreement has to be completed by the corresponding author and supervisor. If the Article is not accepted for publication, this agreement shall be null and void.

Submission declaration
Submission of an article implies that the work as described is approved by all authors and by the direct PhD/Post-Doc supervisor, independently of whether their name is included in the article. Submission also implies that due consideration has been put into deciding on the submission type (see section 1 of the author guide). The authors have taken into account the WUR general publishing rules.

Code of conduct
The work described in your article must have been carried out in accordance with the Netherlands code of conduct and integrity. As well as, the Code of conduct of Wageningen University & Research. Avoid harming the WUR brand by connecting it to symbols related to drugs, alcohol, weapons, pornography, sexism as well as political or religious organisations. The board retains the right to ask the authors to modify any of these symbols if deemed necessary. 

Authorship
All authors should adhere to the Authorship, citation and affiliation guidelines of Wageningen University & Research (more info: WUR recommendations authorships). In brief, authors have made substantial contributions to all of the following: (1) contributed to the experimental\analytical work presented (2) drafting the article and/or revising it critically for intellectual content, (3) final approval of the version to be submitted. 

Copyright
Upon acceptance of our Magazine publishing agreement, the Final accepted submission (version of record) is made openly available at the WIAS Magazine website (and within the WIAS magazine) and will be published under a Creative Commons Attribution (CC-BY 4.0).  In case a submission contains a video, the authors give permission to upload this video to YouTube, WIAS Magazine channel. Copyrighted material (in full or in part) should not be included in a submission to WIAS Magazine, unless you have explicit permission from the copyright holder that it can be reproduced under the terms of a Creative Commons Attribution license.

7. Publication

WIAS magazine is published quarterly online. Once you have completed all steps described in the author guide succesfully, you will be notified of the edition in which your article will be published.

Congratulations and thank you for your submission!

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