Registration procedure & Checklist

The PhD registration system of Wageningen University is Hora Finita. Please find the Hora Finita manuals here: .

Chair groups inform the Graduate School about the intended PhD candidate and the Graduate School opens registration in Hora Finita. The PhD candidate upload the required documents indicated below in PDF. This information is needed to process the registration and admission.

The documents must be submitted prior to the start of the PhD project. Note that registration in Hora Finita is compulsory to be eligible for support in finding housing and obtaining a residence permit.

The specific documents that need to be submitted depend on the background of the prospective PhD candidate, and are summed up in the following checklist:

Checklist required documents for PhD-application

  • All scans must be PDF files. (Only scans of official diplomas and grade lists.)
  • Number the documents, see table below.
  • Give all scans appropiate names like: number-type of document-yourname.PDF
  • Reduce the filesize of the scans if the complete set of scans exceeds 5 MB.

Depending on the type (country of origin) of Master diploma scans of the documents in the table below need to be submitted in Hora Finita.

If you are not Dutch, from a non-Anglophone country and you have not completed your higher education with English as the language of instruction, you have to submit an internationally recognised Certificate of Proficiency in the English Language. See the English language requirements for more information.

Type of MSc diploma
Wageningen University & Research 1-passport
-diploma will be checked by PhD Services
Dutch Master from a NVAO 1-passport
accredited university 2-Master diploma
Proof of English proficiency
Other Master diploma in Dutch, English, 1-passport
French, German, Spanish 2-BSc diploma
or (South)African 3-BSc gradelist
4-Master diploma
5-Master gradelist
Proof of English proficiency
Chinese 1-passport
Undergraduate level: 本科程度
2-Undergraduate diploma -本科毕业证书
3-Bachelor degree certificate -学士学位证书
4-Transcript of undergraduate program -本科成绩单
5-notarial deed / official translation for 2, 3 and 4 -公证书 / 译文
Proof of English proficiency
Graduate level (Master): 硕士程度
6-Master diploma -研究生毕业证书
7-Master degree certificate -硕士学位证书
8-Transcript of Master program -研究生成绩单
9-notarial deed / official translation for 6, 7 and 8 -公证书/ 译文
Proof of English proficiency
All other 1-passport
2-BSc diploma + official English translation
3-BSc grades + official English translation
4-Master diploma + official English translation
5-Master grades + official English translation
Proof of English proficiency

! The scan of the passport can best be certified with the date, purpose and organization for which the scan is intended. This should not overlap with the text or photos on the scan.