Registration procedure & Checklist

New PhD candidates or their supervisors submit the Graduate School registration form (see website of the affiliated Graduate School) with the required documents (in PDF). This information is needed to register PhD candidates in the Wageningen University Registration system (PROMIS).

These documents must be submitted together with this PhD registration form prior to the start of the PhD project. If the documentation is not complete, the new candidate cannot be registered. Note that registration in PROMIS is compulsory to be eligible for support in finding housing and obtaining a residence permit.

The specific documents that need to be submitted depend on the background of the prospective PhD candidate, and should become clear from the following checklist:

Checklist required documents for PhD-application

  • All scans must be PDF files. (Only scans of official diplomas and grade lists.)
  • Number the documents, see table below.
  • Give all scans appropiate names like: number-type of document-yourname.PDF
  • Reduce the filesize of the scans if the complete set of scans exceeds 5 MB.

Depending on the type (country of origin) of Master diploma scans of the documents in the table below need to be sent to the graduate school.

If you are not Dutch, from a non-Anglophone country and you have not completed your higher education with English as the language of instruction, you have to submit an internationally recognised Certificate of Proficiency in the English Language. See the English language requirements for more information.

Type of MSc diploma
Wageningen University 1-passport
-diploma will be checked by PhD Services
Dutch Master from a NVAO 1-passport
accredited university 2-Master diploma
Other Master diploma in Dutch, English, 1-passport
French, German, Spanish 2-BSc diploma
or (South)African 3-BSc gradelist
4-Master diploma
5-Master gradelist
Chinese 1-passport
Undergraduate level: 本科程度
2-Undergraduate diploma -本科毕业证书
3-Bachelor degree certificate -学士学位证书
4-Transcript of undergraduate program -本科成绩单
5-notarial deed / official translation for 2, 3 and 4 -公证书 / 译文
Graduate level (Master): 硕士程度
6-Master diploma -研究生毕业证书
7-Master degree certificate -硕士学位证书
8-Transcript of Master program -研究生成绩单
9-notarial deed / official translation for 6, 7 and 8 -公证书/ 译文
All other 1-passport
2-BSc diploma + official English translation
3-BSc grades + official English translation
4-Master diploma + official English translation
5-Master grades + official English translation

! The scan of the passport can best be certified with the date, purpose and organization for which the scan is intended. This should not overlap with the text or photos on the scan.