Research data sharing and guidelines

Data sharing can mean publishing your research data in a repository, publishing your data open online, or even just sharing your research data with colleagues within or outside WUR. The data sharing guidelines set out on this website aim to help you to decide on when and how to share research data.

WUR data policy and FAIR principles

TheWUR data policyaims to ensure continuity of access to research data by safe storage and sharing of research data. Furthermore, to make research data findable, accessible, interoperable, reusable, and verifiable. WUR follows the FAIR principles for all research data.

Research data should be ‘as open as possible, as closed as necessary’. Several factors determine whether research data should be made open, restricted or closed, which are shown in the figure below.


Legitimate restrictions to making research data open are for example privacy, public safety or ethical restrictions, intellectual property rights of WUR or others, or commercial interests. Detailed considerations on the strategic or commercial interests to share your research data are laid down in the WUR Guidelines on Value Creation with Software & Data (available by the end of 2022), which can provide guidance in how you can achieve maximum societal and commercial benefit with your research data.

When access to research data needs to be restricted or closed, the data still needs to be safely archived within WUR. This means that the data should be archived in a system that fits the classification (intranet WUR, login required) of the data and where access to the data is managed (e.g. restricted to certain persons).

Practical guidelines and further information

Within WUR, the following practical data sharing guidelines apply:

  • Sharing open research data. If you want to make your research data publicly available, have a look at public options at this page or at the WUR supported services for publishing research.
  • Sharing restricted research data outside WUR. If you want to share research data with specific people or individuals outside WUR, agree upon a data sharing agreement (DSA) prior to sharing the data, to the extent this is not covered in an existing agreement. A DSA should address the topics listed in this document: download). Please contact your legal department for further assistance in creating a DSA.
  • If you are sharing personal data, this data is always either restricted or closed and additional requirements apply to transfer of such data. There are specific templates (intranet WUR, login required) available when personal data is being shared. Please contact your privacy officer for further assistance.

If you need help with sharing data contact the Data Desk. For more detailed information about research data sharing, but also on the more legal aspects regarding ownership and licences, visit the WUR Copyright Information Point (CIP).