How does WUR process my application details?
We appreciate your interest in Wageningen University & Research (WUR) as a potential employer. We believe it is important that you have a clear understanding of who we are and how we work.
This includes handling your personal data with care. On this page, you can read which data we use during the application process, why we use it and what your rights are.
What information do we need from you?
We only ask for information that is needed to assess your suitability for the role and to stay in touch with you. This may include:
- your name and contact details, such as your email address, telephone number and place of residence;
- your CV, motivation and information about your work experience, education, certificates, skills and competencies;
- a portfolio, LinkedIn profile or personal website, if you choose to share these;
- information needed to administer your application and any arrangements made during the process.
What information do we not need?
A photograph, date of birth, gender, Citizen Service Number (BSN), copy of an identity document, bank account number, marital status, family circumstances or health information are not needed for your application. To help us protect your privacy, we kindly ask that you do not include this information in your application.
We also do not ask about your religion, political views or sexual orientation. Only include such information if you consciously choose to do so and consider it relevant. Where a legal requirement applies to a role, such as the right to work in the Netherlands, we will request the necessary information at an appropriate point in the process.
How we handle your application
When you apply for a role, your application will be reviewed by the recruiter, hiring manager and, where applicable, members of the selection panel. They will assess your experience, knowledge and motivation in relation to the requirements of the role. Only employees involved in the recruitment process will have access to your personal data, and only to the extent necessary for them to carry out their responsibilities.
For vacancies in which internal candidates are given priority, the policy described in the recruitment and selection policy applies. The contact person named in the vacancy can tell you more about the process and timetable.
When might pre-employment screening apply?
Some roles require pre-employment screening as part of the recruitment process. Where this is the case, it will be clearly indicated in the vacancy advertisement.
Details of the requirements, the roles covered by screening and the process itself are set out in our Pre-Employment Screening Policy. We will inform you in good time if screening is required for your application.
Why do we use your data?
We use your personal data to:
- process your application and assess your suitability for the role;
- keep in touch with you about the process, interviews and the outcome;
- manage and secure your candidate portal account;
- deal with questions, requests and complaints;
- send vacancy alerts, if you have signed up for these;
- contact you about suitable future vacancies after the process has ended, but only if you give separate consent for us to retain your data for one (1) year after your application.
To process your application, we use your data because this is necessary to take steps at your request before a possible employment contract is concluded. We ask for your consent for vacancy alerts and inclusion in a talent pool. You can withdraw this consent at any time.
Who do we share your data with?
Within WUR, your personal data is only accessible to those involved in your application, such as the recruiter, hiring manager, HR colleagues and, where applicable, members of the selection panel.
To manage applications, we use the UBEEO recruitment platform. UBEEO processes your data on WUR’s behalf and only for purposes related to the candidate portal and recruitment process. We have taken appropriate steps to ensure your personal data is handled securely and confidentially.
WUR does not use AI to select candidates or make recruitment decisions. Every application is reviewed by people, and all decisions are made by those involved in the recruitment process, not by automated systems.
We retain your application data for up to four weeks after the application process has ended. Would you like us to contact you about suitable future vacancies? If so, you can indicate in your application that we may retain your data for one (1) year.
You can withdraw this consent at any time. Please contact recruitment@wur.nl or the recruiter named in the vacancy.
We take appropriate technical and organisational measures to keep your personal data secure and protect it from loss, misuse and unauthorised access. Access to application data is limited to authorised employees, who are bound by confidentiality obligations.
You have the right to:
- request access to the personal data WUR processes about you;
- have inaccurate or incomplete data corrected;
- request that your data be erased;
- request a temporary restriction of the processing of your data;
- object to processing based on legitimate interests;
- receive or transfer your data, where this right applies;
- withdraw any consent you have given at any time.
Would you like to exercise one of these rights? Please send a request to hr.contactcentre@wur.nl. We will normally respond within one month.
Wageningen University and Stichting Wageningen Research are responsible for processing your personal data during the application process.
If you have questions about your personal data, please contact the privacy team at privacy@wur.nl.
If you have questions about the application process, please contact the recruiter or hiring manager named in the vacancy.
If you have questions about how WUR handles your personal data, please contact the privacy team at privacy@wur.nl.
If you disagree with the way WUR processes your personal data, you can contact the Data Protection Officer at dpo@wur.nl. You can also lodge a complaint with the Dutch Data Protection Authority.
Recruitment and selection policy at WUR
In many organisations, including WUR, the principle applies that internal candidates are given priority in recruitment procedures. There may also be priority for certain groups. We explain in detail our Recruitment and Selection Policy which rules apply for granting priority, as well as the procedures.
Last updated: 7 October 2026