Management Office Assistant

Do you enjoy supporting colleagues with a wide range of practical matters and helping to ensure they can focus on their core responsibilities? Are you independent, service-oriented, and comfortable working with people? Do you enjoy organizing, coordinating, and managing multiple tasks while being able to switch quickly between priorities? Then we may be looking for you as our new Management Office Assistant.

As an enthusiastic and self-reliant all-round Management Office Assistant, you will provide administrative and secretarial support to two staff departments within the Social Sciences Group of Wageningen University & Research: the Liaison Office (LO), which among other things provides legal support, and the Finance & Control (F&C) department.

As an all-round Management Office Assistant, you will:

• Schedule internal and external appointments for the staff departments and manage calendars in Outlook;
• Provide support with document management and data entry in HR and financial systems;
• Support research acquisition processes. In consultation with contract managers and grant advisors, this includes:
  • Registering new acquisition opportunities in the acquisition management system;
  • Coordinating the signing of contracts;
  • Processing and archiving legal documentation and files;
  • Managing correspondence with various internal stakeholders;
• Organize and take minutes during meetings, reserve meeting rooms, arrange catering, and coordinate other facilities as required;
• Manage orders and purchase order numbers for invoices;
• Coordinate practical aspects of recruitment and selection procedures and support new staff members during onboarding;
• Assist with internal communications through various internal communication channels.

About the organization

The Social Sciences Group is one of the five knowledge units of Wageningen University & Research. It consists of Wageningen Social & Economic Research (WSER) and the Department of Social Sciences, which includes 21 chair groups. These units are supported by four staff departments, employing approximately 90 staff members in total: Liaison Office (LO), Finance & Control (F&C), Marketing & Communication (M&C), and Human Resources (HR).

You are an all-round Management Office Assistant who enjoys organizing, coordinating, and supporting colleagues. You work independently, efficiently, and practically, with a strong focus on quality. Your collaborative and open attitude contributes to a positive working atmosphere.

To be successful in this role, you bring:

• MBO+ level of working and thinking;
• Extensive experience in an administrative, secretarial, or office support role;
• Good knowledge of Microsoft Office and Microsoft Teams;
• Strong organizational skills and the ability to set priorities effectively;
• The ability to see connections, think ahead, and act flexibly and solution-oriented;
• A strong sense of responsibility, professionalism, and integrity;
• Good command of both Dutch and English, spoken and written.

In our international working environment there is an increasing amount of communication in English. For this position it is about language level C1 .

You will find plenty of challenges in this role, which can also be viewed as opportunities for growth and development. Therefore, if you do not yet fully meet all the requirements listed in the vacancy, we would still like to encourage you to apply. In such cases, we may offer an entry-level development scale (Scale 5), allowing you to grow into the position.

Wageningen University & Research offers excellent terms of employment. A few highlights from our Collective Labour Agreement include:

• working hours that can be discussed and arranged so that they allow for the best possible work-life balance;
• sabbatical leave, study leave, and partially paid parental leave;
• there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee;
• a fixed year-end bonus of 8,3%;
• excellent pension scheme.

In addition to these first-rate employee benefits, you will of course receive a good salary. We offer, depending on your experience, a competitive gross salary of between €2,824.- and € 3.567.-  for a full-time working week of 36 hours, in accordance with the CLA Wageningen Research (scale 6). This is a role for 32-34 hours. As for your contract, we initially offer a one-year contract that can be extended - if possible within (company) organizational circumstances - on good performance. 

We encourage development and internal mobility within our organisation. Our recruitment and selection policy sets out the conditions that apply specifically to you as a (former) employee. If you have any questions, we are happy to help.

Due to Dutch immigration laws, candidates from outside the EU/EFTA zone, can usually not be hired for this position. More information can be found on the website of the Dutch Immigration and Naturalization Service.

For more information about the position, please contact Laura de Graaf, Head of the Liaison Office SSG: 0317-480982, laura.degraaf@wur.nl.

Questions about the procedure? Get in touch with Jeanine van 't Veer-Drost, Corporate Recruiter SSG: recruitment.ssg@wur.nl

Ready to apply?
Click on the application button next to the vacancy on our website. Only applications submitted through our website will be considered.

You can apply up to and including 8 July 2026. Internal candidates are preferred to apply before 21 June 2026.

Applications are reviewed regularly. Therefore, the position may be filled before the stated closing date.

Welcome, safe, and valued
Wageningen University & Research (WUR) highly values diversity and inclusion because we believe that different insights lead to innovative solutions. We create a work environment where everyone feels welcome, safe, and appreciated, regardless of background, identity, or experience. Together, we are building a culture where everyone's unique contribution adds to the success of our organization.

​The mission of Wageningen University & Research is “To explore the potential of nature to improve the quality of life”. Under the banner Wageningen University & Research, Wageningen University and the specialised research institutes of the Wageningen Research Foundation have joined forces in contributing to finding solutions to important questions in the domain of healthy food and living environment. With its roughly 30 branches, 7,600 employees (6,700 fte) and 13,100 students and over 150,000 participants to WUR’s Life Long Learning, Wageningen University & Research is one of the leading organisations in its domain. The unique Wageningen approach lies in its integrated approach to issues and the collaboration between different disciplines.

Read the 5 reasons why your future colleagues enjoy working at WUR and watch the video below to get an idea of our green campus!

We will recruit for the vacancy ourselves, so no employment agencies please. However, sharing in your network is appreciated.

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